Authorization Available
The Indian Conference e-Visa aka Online Indian Conference Visa is an electronic travel authorization issued to foreign nationals to attend seminars, workshops, webinars, exhibitions and conferences organized in India by Indian government ministries or departments.
If your trip involves a technical meeting with a private company, apply for an Indian Business e-Visa instead.
The foremost process of the Indian Conference e-Visa is that the applicants must apply online with personal details such as passport information, and details about the event invitation, and must furnish clearance documents from the event organizers as well. To apply for the conference eVisa to India, furnish approval from the Ministry of External Affairs and the Ministry of Home Affairs for going forward with the application process.
The processing may take up to 4 days or more demands on application, so early application is recommended for the conference attendee. This Indian Conference e-Visa issued is valid for 30 days, and offers single entry, the stay is allowed only till the duration of the conference and is non-extendable.
Travelers must carry a printed copy of the Indian Conference e-Visa which will be mailed to you, and will have to present it when entering India.
What is the Indian Conference e-Visa and how does it work?
As mentioned earlier in the article, the Indian Conference e-Visa is a travel authorization whose entire process takes place online. This electronic travel authorization was designed for international travelers who need to visit India on a quick notice for a short stay to attend seminars, workshops, webinars, exhibitions and conferences organized by Indian government ministries, departments, or public sector undertakings.
How Does It Work?
Eligibility: This special Indian Conference e-Visa is available for nationals belonging to 170 plus countries, excluding Pakistan. One of the obligatory requirements is holding a valid Ordinary Passport from one of eVisa eligible countries, having a minimum of six months’ validity and two blank pages.
Application Process
Online Application: The traveler is required to complete the application form on the Indian eVisa portal.
Document Submission: Upload scanned copy of the passport’s bio page, passport-sized photo (must stick to the photo instructions to click and upload), and an invitation letter from the event organizer in India.
Clearances: No Indian Conference e-Visa application is accepted, until the event clearance from the Ministry of Home Affairs and political clearance from the Ministry of External Affairs documents are provided.
Payment: You will have to pay the Indian Conference e-Visa fee online; do know fees vary based on nationality and processing time.
Validity: This eVisa issued is valid for 30 days, and offers single entry, the stay is allowed only till the duration of the conference and is non-extendable and non-convertible.
Processing Time: 3 to 5 business days taken, but may differ due to some reasons
Arrival in India: Entry is confirmation through designated airports or seaports and not any other source. Having the conference eVisa is mandatory, carry a printed copy of the eVisa approval letter and passport.
With the introduction of the Indian Conference e-Visa (online visa), it has simplified the process for international delegates who need to attend conferences and events in India, getting rid of the traditional visa application which required the need for physical visa stamping.
What are the Benefits of the Indian Conference e-Visa Applicants can Avail?
This eVisa offers many benefits, making it easier for foreign nationals to attend officially approved events and conferences in India, here’s a summary of the key advantages that travelers will benefit from.
Convenient Online Application
- The application process is completely online, no need for embassy or consulate visit.
- Upload the obligatory documents in the Indian eVisa portal and make the payment online.
Simplified Entry
- This eVisa issued is valid for 30 days, from date of arrival and offers single entry.
- Entry accepted through 30 designated airports and 5 major seaports in India and no other entry allowed.
Supports Official Events
- Stick to legal compliance, get event clearance from the Ministry of Home Affairs and political clearance from the Ministry of External Affairs, mandatory requirement.
- Visit India for a short stay to attend seminars, workshops, webinars, exhibitions and conferences organized by Indian government ministries, departments, or public sector undertakings.
Faster Processing
- Typically 3 to 5 business days taken, but can vary on certain situations
- Good news, if needed expedited/urgent processing available.
Secure and Transparent Process
- Simply visit the Indian eVisa portal, enter your registration number and track the application status online.
- It is backed by Ministry of Home Affairs and Ministry of External Affairs
No Need for Physical Stamping
- Approved Indian Conference e-Visa is emailed directly to the applicant, before traveling just print and carry with your passport.
Cost-Effective
- Pay the Indian Conference e-Visa fee online; do know fees vary based on nationality and processing time, unlike traditional visas (which requires courier or appointment fees)
This visa streamlines the process for international delegates attending government-approved events and enhances India’s image as a host for global forums and academic exchange.
Who is eligible to apply for the Indian Conference e-Visa, are there any requirements?
The Indian Conference e-Visa streamlines the process for international delegates who must attend government-approved events, here’s a breakdown of who can apply:
Eligible Applicants
The Indian Conference e-Visa is designed for foreign nationals whose primary purpose of travel is to attend seminars, workshops, webinars, exhibitions and conferences organized in India.
Essential Eligibility Requirements
- Organized by Indian government ministries, departments, or public sector undertakings
- This special Indian Conference e-Visa is available for nationals belonging to one of 170 countries, excluding Pakistan, listed on the Indian eVisa portal.
- Holding a valid Ordinary Passport with minimum six months’ validity and two blank pages for immigration stamps.
Not Eligible
- This eVisa is excluded for Pakistan nationals, they must apply through regular visa channels.
- Travelers will not be able to apply for the event if it is not approved by relevant Indian authorities (backed by India’s official Ministry of Home Affairs system).
- This eVisa is a strict ‘No’ for travelers intending to engage in employment, research, or journalism.
What are the essential documents to apply for Indian Conference e-Visa?
To apply for the Indian Conference e-Visa, foreign nationals whose primary purpose of travel is to attend an event must submit the following documents:
Valid Passport
Furnish valid passport from one of India eVisa eligible countries, having minimum six months’ validity and two blank pages for immigration stamps.
Invitation Letter
Obtain the official invitation from the event organizer, such as the Indian government ministries, departments, or registered NGO in India or public sector undertakings
Recent Photograph
Colored passport-sized photo must stick to the photo instructions to click and upload, for example, 2 inches x 2 inches against a white background.
Event Clearance
Indian Ministry of Home Affairs should provide an approval letter for the specific event.
Political Clearance
Indian Ministry of Home Affairs should provide a clearance letter for the specific event.
Payment
Pay the Indian Conference e-Visa fee online; do know fees vary based on nationality and processing time.
Proof of Accommodation
Details of your stay in India for the duration of the event, workshop or conference, provide confirmed bookings of hotel or host information.
What is the time taken to process the Indian Conference e-Visa?
As introduced for a hassle-free entry and visa application, expect the processing time to range from 3 to 5 business days, which is standard processing time.
What is the validity period offered in the Indian Conference e-Visa?
This eVisa issued is valid for 30 days, from date of arrival and offers single entry, meaning entry is permitted once for the designated event only. You will have to enter during the validity period offered and cannot be extended.
Key Points
Entry Type: Single-entry offered.
Validity: 30 days
Extension: Cannot be extended and non-convertible.
Eligible Events: Organized or approved by Indian government ministries, departments, or registered NGO in India or public sector undertakings, and you will have to obtain the official invitation from the mentioned event organizer.
Ensure that to apply for the Indian Conference e-Visa you stick to the rule and that your travel plans align with these conditions to avoid any issues during your stay in India.